Operational readiness mainly focuses on preparing the team that will take over by ensuring that all areas are ready for handing over. The facility planning process, on the other hand, is a continuous process for the adaptation of strategies and continuous improvement. While making these improvements, you also need to ready the environment for the operational process. This post will focus on how to integrate these two crucial elements of a project.
CREATE A TEAM
Having an operational readiness team is not negotiable if the project management team wants to have a better facility planning process. The team should consist of people with enough experience to bring all the necessary positive changes intended. When the team is hired between 18 to 24 months before the handover, they will have enough time to make all of the operations processes ready and get enough skills to train the operations team that will take over. They will start by acquainting themselves with the project and will ask as many questions as possible.
After the team knows what the project entails, they will hold a series of meetings to plan. Their main aim is to plan for the work ahead by allocating duties to each person. But this is not enough, and they will also brainstorm of various challenges each member is likely to have as they are executing their duties and coming up with possible solutions. At this point, it is highly recommended to include an independent business and project solutions consultant with enough experience to offer guidance. There is nowhere a project will get better help than by visiting the CORS website. If the planning phase is a success, managers can rest assured that the facility planning process is going in the right direction.
IMPLEMENTATION AND TRANSITION PHASE
By now, the time is near for the handover, all of the plans have been put in place for the handover, and now the transition process may start. It is also implementation time for all of the procedures and systems, which have been proposed and tested by now. The plan is to have a fully-functional process by the time the full operational team comes in. The main areas of focus include technology and things like knowing where hardware and software will be rolled out in full operations to know how they will work. Also, the procedures and SOPs of doing operations are put into place and tested for effectiveness. Any other processes are also rolled out in full at this time, though the main processes have not been started yet. All amendments are made here.
Plans to hand out reference materials for the sake of the future are put in place. The software may crash, so having a backup for data is crucial. Most importantly, a better way to monitor all of the set procedures and keep testing for their effectiveness should be put into place in line with the project goals and facility planning processes.
The steps that we have discussed above are applicable to any project when applied in the right way. According to experts, the facility planning process has the aim of continuous improvement, and operational readiness is a crucial part of it.